[Solution] How to Fix Outlook Send Receive Error 0x80040900

MS Outlook is the most popular email client, but it is not devoid of errors. ‘Outlook Error 0x80040900’ is one such error code that you may encounter when trying to send or receive emails through your Outlook application.

Outlook error 0x80040900
This is one instance of Outlook error 0x80040900, including but not limited to: undetected server issue.

What Causes Outlook Error 0x80040900, and its Solutions?

Let’s look at the most common causes that may result in ‘Outlook Error 0x80040900’, and it’s corresponding solutions:

1 – Network Connectivity Issue

Poor or no network connection can make it difficult for you to access your Outlook data files. Essentially, the PST file is located on a network server, and bad network connection can result in hardware failure resulting in inaccessible PST files.

Solution – Make sure that your Internet connection is active and strong.

Sometimes, simply restarting your internet connection might also help fix the problem.

2 – Oversized or Corrupt PST

When the PST file exceeds the set size limit (i.e. 50GB), the file may become corrupt and result in send-receive error ‘0x80040900’.

Solution – Use Microsoft built-in repair utility (Scanpst.exe) to fix PST file corruption. But, keep in mind, the Microsoft repair utility cannot handle large-sized and severely corrupt PST files. In that case, Stellar Repair for Outlook Technician can help you overcome the Scanpst.exe limitations, as the software helps:

  • Fix severely corrupt PST files
  • Prevent further corruption by splitting and compacting large-sized PST files

3 – Issue with Anti-virus and Firewall Settings

Sometimes, an anti-virus software with email scanning features can cause issues that may result in Outlook ‘0x80040900’ error. This error may also occur in case your server ports are getting blocked by Firewall settings.

Solution – Temporarily disable the anti-virus and Firewall settings and check if it resolves the problem.


Ensure you enable anti-virus and Firewall settings after you resolve the issue. 

4 – Incorrect Email Account Settings

Outlook Error 0x80040900 can be caused by an error in your email client program setup. Essentially, a mistake in the incoming/outgoing server’s name, port number, or server authentication can result in error ‘0x80040900’.

Solution – In addition, Verify that you have specified the correct settings for your Outlook email account. To do so, follow these steps:

NOTE: You need admin rights to perform these steps.

  • Open your Outlook application
  • Click on File -> Account Settings -> Account Settings
  • From the Account Settings dialog box, click on the Email tab
  • Double-click on your Email account to view/modify its settings
  • Verify that Incoming and Outgoing mail server names are correct
  • Next, click on More Settings
  • From the Internet E-mail Settings dialog box, make sure that the ‘My outgoing server (SMTP) requires authentication’ checkbox is checked.
    Outlook error 0x80040900
  • Click on the Advanced tab, and verify that you have specified the correct Incoming and Outgoing port numbers and SSL settings similar to:
    Outlook error 0x80040900
  • Click OK and close all the open windows
  • Relaunch your Outlook application and check if the issue is resolved

5 – Lower Server Timeout

The server connection timeout duration in Outlook is 1 min, by default. So, if you will try to send emails with large-size attachments, the emails may get stuck in Outbox due to insufficient default server timeout.

Solution – Increasing the Server timeout value may help you fix Outlook send/receive ‘0x80040900’ error. Follow the steps below to change Outlook server timeout duration:

  • Start Outlook
  • Click on File -> Account Settings -> Account Settings
  • Account Settings dialog box, click on Change
  • Change Account dialog box, click on More Settings
  • From the window that pops up, click on the Advanced tab and increase the Server timeout.
    Outlook error 0x80040900

Conclusion

Outlook Error 0x80040900 can occur due to several reasons, but the most prevalent is bad network connection and over-size PST files, which results in PST file corruption. However, you can use the Microsoft Inbox Repair utility or Stellar Outlook Repair Tool to fix corrupt PST files. In case the PST file is not corrupt, check other plausible causes such as antivirus conflict, email account setting, and server timeout value, as outlined in this post.

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